Articles and Insights from SDS-FullService

False beliefs related to email

Although we use it every day and, in most cases, it is useful to us and does not create problems, in reality, sometimes we know little about e-mail.

This article provides some false beliefs regarding emails that clarify why they cannot be used for safe and compliant distribution of SDSs to product recipients.

They are divided into beliefs related to delivery and evidence value.

False beliefs related to email - SDS-FullService

The Delivery

M

If you give the right recipient address, the email will certainly arrive

False

Even if the address is right, there may be reasons why an email fails to reach the recipient. For example, the recipient's server may be temporarily unavailable, the box may be full, or the message may be considered SPAM.

M

If the message is not considered SPAM by the antispam using the sender, certainly the recipient's antispam, whatever it is, will not block the email

False

This is not necessarily true. Even if an antispam does not consider a message to be SPAM, there is always the possibility that another antispam will recognize it as such.

M

If the message is not delivered, you will certainly receive a notification email from the recipient's server

False

This is not necessarily true. Depending on the recipient's server settings, it may not be possible to know whether a message was delivered or not.

M

Cases of non-receipt of emails are so rare that it is not worth considering them

False

Missing cases are quite common and should be considered in the process of sending a message, especially an important one. Some estimates report that the percentage of scattered emails varies between 1 percent to more than 10 percent, depending on the contexts.

The Trial

M

The sent mail folder represents a certain record of emails sent to recipients

False

The sent mail folder represents a record of emails sent to recipients and can be used in litigation, but cannot be considered as "non-repudiable evidence." This means that the evidence may be considered irrelevant or disputed by the other party. In fact, the messages contained among the sent mail can be easily constructed, such as by shifting among them emails that were never sent. Moreover, it cannot be proven that the messages were not altered after they were sent.

M

Printing a sent or received email is a valid way to authenticate its content

False

A printout of an email sent or received is not a valid way to authenticate its content. A printout of an email can be easily manipulated or falsified, so it cannot be considered as certain evidence.

M

The date and time stamp of the message reported in an email represents legally probative and non-repudiatory temporal evidence that a certain message was sent at a certain time

False

The Time Stamp can be used as legal evidence in court to prove that a certain message was sent at a certain time, but it cannot be considered as "non-repudiatory evidence." This means that the evidence may be considered irrelevant or disputed by the other party.

M

The display of an email stating that an interlocutor received a certain message constitutes conclusive evidence that the message was received

False

An email can be easily fabricated, manipulated or falsified, so it cannot be considered as certain evidence.

M

If the "return receipt" option is set, when the email is opened you will certainly receive a message confirming receipt

False

The return receipt option does not guarantee that you will receive a confirmation message when the email is opened, as this depends on the recipient's server and its configuration.

Our team is here to help you manage SDSs and keep track of hazardous substances!

SDS-FullService customers: different industries, common goals

Discover more Articles and Insights

Sustainability Award at Digital360 Awards 2024 project: SDS-FullService at E.Miroglio

Hazardous chemicals: SDS-FullService helps keep them under control - Sustainability Award at Digital360 Awards 2024

Every Software Solutions wins the Sustainability Award with the project "Digital Efficiency in the Control of Hazardous Chemicals" presenting the experience of client company E.Miroglio, which chose to focus on innovation to quickly get hazardous substances under control when entering or in use.

E.Miroglio, the success story with SDS-FullService from Every SWS

Product Compliance, Audits and Certifications: E.Miroglio Overcomes Challenges in Textiles with SDS-FullService

Project winner of the Sustainability award at the Digital360 Awards 2024! Simplifying and automating chemical control processes in compliance with MRSLs and major Textile Certifications: this is what E.Miroglio has achieved through SDS-FullService.

share-sds-delivery and Manica Spa- success story-SDS-FullService of Every SWS

Manica - Responsible sustainability and traceability for the entire supply chain

Providing a high level of customer service, achieving full traceability of the SDS-Delivery process while achieving full regulatory compliance: this is what Manica Spa has achieved through the adoption of the SDS-Delivery module of SDS-FullService since 2012.

Sustainability, recycling and reuse with SDS-FullService from Every SWS

Sustainability, Recycling and Reuse

How to achieve better corporate reputation and customer and consumer loyalty? An informed, SDS-based approach can improve companies' ecological footprint, reducing waste and promoting safety in their use.

How to deal with digitalization of the SDS management process - SDS-FullService from Every SWS

How to Address the Digital Transformation of the SDS Management Process.

We examine the tangible benefits, common challenges and essential steps to follow. We discover how digitalization simplifies the flow of information, stimulates innovation and promotes business sustainability. What once seemed difficult to digitalize can now become the value-add that really makes a difference.

The proper receipt, management and digitalization of SDSs - with SDS-FullService from Every SWS

Proper receipt and management of SDSs

For the company, not controlling the process of receiving and managing SDS can pose significant risks. Among the various types of documentation, the Safety Data Sheets (SDS) play a role of primary importance, especially when it comes to environmental risk, occupational health and safety, compliance and sustainability.

SDS Automatic Indexing - FAQ - SDS-FullService

FAQ SDS Indexing

The Automatic SDS Indexing Service provides you with a truly comprehensive archive of indexed SDSs.
In this article we answer some of the most common questions about the Automatic SDS digitalization performed by SDS-FullService.

Dematerialization, digitization, digitalization and digital transformation. How to get your bearings - insights from Roberto Di Martino Every SWS

Dematerialization, Digitization, Digitalization and Digital Transformation.

We are clearly in an era of "digital revolution," which is rapidly changing the way we work, interact and live our lives. This metamorphosis has spawned a range of terminologies that are sometimes misunderstood and confused with one another-let's get clear!

The in-house journey of an SDS - SDS-FullService

Guiding the path of an SDS in the company

In order to be able to conduct a proper chemical risk assessment and make complete and correct information available to end users, the SDSs received must be included in a process consisting of activities aimed at verifying, using, and sometimes enriching the data that are extracted from the SDSs.

Digital transformation and green processes - SDS-FullService from Every SWS

Digital transformation and green processes

2022 - Il Sole 24 Ore - Every Software Solutions' digital innovation is focused on health, safety and the environment with sustainability in mind. Compliance with environmental, social and governance criteria, the so-called ESG factors, direct the capital of investment communities, European funding and consumer choices more than ever before.