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June 5, 2024

World Environment Day

Today we celebrate World Environment Day, a crucial time to reflect on the importance of protecting our planet and promoting sustainable practices.
At Every Software Solutions, we are deeply committed to ensuring chemical safety and supporting companies to effectively and responsibly manage their products.

Sustainability is not just a word for us; it is a fundamental part of our daily work.

Through our solutions, we help companies to:

  • Reduce environmental impact
  • Ensure compliance with international regulations
  • Improve chemical safety management

We believe that a sustainable future is only possible through collaboration and innovation.
We invite everyone to join us on this journey to a safer and more sustainable world!

A small gesture from each person can make a big difference

June 5, 2024 World Environment Day - SDS-FullService

How to automatically index SDSs

Transform the way your company manages Safety Data Sheets! With SDS-FullService, we automatically extract and index data from received SDSs, ensuring a fast and accurate process.

Main advantages:

  • Reducing process time
  • Improvement of data quality and uniformity
  • High reliability in searching and consulting data


Request a demo today and find out how we can help you optimize SDS management!

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CMR substance control

Important news for the control of CMR (carcinogenic, mutagenic, reprotoxic) substances

We have released a new feature in SDS-FullService that automates the monitoring of CMR substances in chemicals in use in the company.

With the entry into force of Directive (EU) 2022/431, there is a need for additional timely hazard verification.
Our new functionality is designed to support you with:

  • Immediate identification of CMR substances in your SDSs.
  • Timely notifications and detailed reports to ensure that you stay up-to-date.

For more information, contact our team directly.

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Involve top management in the HSE projects of digitalization 

HSE projects from digitalization: Involving top management early in the decision-making process is crucial to success.

For example, a project at digitalization of SDSs, i.e., data on chemicals to be purchased and used in production, is not only relevant to Health, Safety and Environmental management, but is a substantial component of an enterprise risk strategy.

Here are some key aspects of the project to highlight to management and to gain its support:

  • Simplify compliance with current regulations
  • Reduce sanction and legal risks
  • Improve operational efficiency
  • Reduce hazardous waste management costs
  • Ensure the compliance and competitiveness of its products in the marketplace
  • Qualify as a sustainable supplier in important supplies, tenders and contracts
  • Having reliable data that can be used by other business departments (R&D, Design, Purchasing, Sustainability)

Communicating these key points can help demonstrate to top management how digitalization is a strategy that brings serious short-term and long-term benefits.

SDS-FullService's services for your business

 

Simplify SDS management and free yourself from repetitive tasks!

With SDS-FullService, compliance becomes clear and manageable.

Interested in understanding what SDS-FullService is and how it can help you?

Contact us to explore the possibilities and begin a journey of operational efficiency and serenity.

At your side, every day for simple and organized management

We offer services that drastically simplify the management of
SDS received in the company

Order and efficiency

We systematize your SDS archive by eliminating clutter and duplication, ensuring immediate access to vital information

SDS always up to date

We ensure that everyone in the company always has the latest version of the SDS you have received

Quick access to information

We automatically extract and we digitalize key information from your SDSs, making it immediately accessible

We simplify controls

We facilitate the comparison and evaluation of received SDSs with tools such as the SDS Comparison and Noncompliance Report

We always keep you informed

We continuously monitor hazardous substance lists and alert you to regulatory changes that have occurred

Guided path of SDSs in the company

With the Approval Workflow we guide SDSs through the desired verification process before making them accessible to workers

Begin the transformation now!

Contact us to find out how we can simplify the management of SDSs received in your company

SDS Approval Workflow

Before reaching workers, SDSs go through an approval process, ensuring evaluation and validation meet the standards set by the company.

Each stage of the approval cycle is taken care of by designated personnel with defined roles of responsibility.

With SDS FullService, we guide this path by turning every step of the workflow into a clear, tracked digital action.

From automated digitalization to regulatory validation to enrichment with vital information for your business.

digitalized The corporate process of receiving, approving and distributing SDSs internally.

For more details click here!

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Keep your SDS archive up to date.

 

Turn the complicated process of updating Safety Data Sheets into a simple and hitch-free experience with SDS-FullService.

Explore how our dedicated search and update service can revolutionize your SDS collection, ensuring accuracy and timeliness.

Join us on the path to smarter and safer SDS management.

Learn more!

We research SDSs for you

Rely on us to get the most up-to-date versions of SDSs for chemicals used in your company. We simplify SDS management by making it a smooth and uncomplicated process.

Personalized service

Our research service applies your company's policies for updating SDSs.
Stay on top of proactive security management.

Global and multilingual search

We conduct precise research for each of your production sites, in all required languages.
Our global service works to ensure that you always have the most up-to-date information available, wherever you are.

Safety and compliance at the center

We put the health and safety of your workers first. We aim to provide SDSs in the local language of each site, promoting an informed and protected work environment.

Key Data Always Accessible

Our platform makes it easy to consult and analyze every substance and mixture in use.
Quickly access crucial data for quick and effective safety decisions.

Proven experience at your service!

R&D Tools

Facilitating the selection of safer and more sustainable raw materials is possible with SDS-FullService, which immediately highlights to the R&D team the correspondence between substances listed in SDSs (even when components of mixtures) and substances on both public and private regulatory or business lists.

Fundamental product life cycle activity that lays the foundation for the development of sustainable and innovative products.

We offer a fast, practical and flexible approach that combines security, compliance and sustainability. Find out how we can help your R&D team!

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Join the major market leaders

Join major market leaders and turn chemical management into a competitive advantage with SDS-FullService.

With our services you can achieve regulatory compliance and meet customer requirements in terms of specifications and environmental standards.

Control of hazardous chemicals becomes an automatic, simple and continuous process and is an indispensable factor in a sustainability strategy.

We guarantee a fast, practical and flexible approach.

Good resolutions 2024

 

Welcome to 2024! This is the perfect time to reflect on our goals.
In the field of hazardous chemical management, we would like to focus on safety, sustainability and innovation this year.

Good resolutions 2024

Ongoing commitment to a safe, responsible and sustainable work environment

Safety First

Commit to maintaining and improving safety standards for workers and the environment.
Ensure that every employee knows the hazards and safety procedures associated with the chemicals they handle.

digitalization and Innovation

Leverage technology for more efficient and safer management of chemicals.
Use systems for improved traceability and regulatory compliance.

Continuing Education

Engage in continuing education to stay current with the latest regulations and industry best practices.

Stakeholder Collaboration and Involvement.

Working in synergy with customers, suppliers and partners for shared and responsible management of chemicals.

Transparency and Communication

Adopt clear and transparent communication with all stakeholders in chemical management practices.

Join us on this journey toward a safe, responsible, and sustainable future

Facing Audits Peacefully

Face internal, regulatory agency or customer Audits with peace of mind.
With SDS-FullService, chemical management becomes easier and more controlled!

In record time, the customer with us achieves full control of the chemicals in use. This means being ready and safe for any audit, easily meeting both customer and regulatory requirements.

Speed and reliability now go hand in hand. Find out how we can transform your SDS management!

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Let's get your SDS archive in order.

Our SDS Cataloging & Assessment service makes SDS management more efficient and organized, eliminating the clutter of outdated or duplicate versions.

With us, you ensure quick and easy access to the information you need, streamlining your SDS management.

Find out how we can help you improve SDS management in your company: check out our Start up services.

Let's get your SDS archive in order with SDS-FullService from Every SWS.

Recycling, Reuse and Disposal

Raw Materials that are hazardous chemicals should be controlled upstream in the production cycle.

It is important that companies that are truly committed to sustainability and circularity analyze the SDSs they receive with a view to reducing and replacing the hazardous chemicals they use.

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Are SDSs critical to your business?

You might think they are not, but frequent regulatory changes and market trends that are increasingly focused on protecting people and the environment make the process of managing such information increasingly important. Underestimating it could expose your company to unexpected risks.

The SDSs that arrive at the company contain so much important information for occupational health and safety, regulatory and business compliance as well as sustainability.

Unfortunately, the receipt of SDSs is often a process handled with an unstructured approach. The first step to address it properly is to centralize the receipt of the cards and automatically extract the information they contain until it is in an organized database.

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Are you a H&S, HSE or regulatory manager? Find out why you need automatic indexing of SDSs

Do you waste a lot of time copying data from your SDSs to enter into Excel? Then you don't know the automatic indexing of SDS-FullService!

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Do you know how many SDSs we make available to you?

We have a truly up-to-date SDS archive : yours !

We create your corporate database of SDSs related to products purchased and delivered by your suppliers, index them automatically, and make them available to you with the extracted data for research and analysis.

We use your SDS, without drawing from our pre-existing database by going, if you wish, to check on your behalf for the availability of any updates.

Your SDSs will be shared only with your enabled users, maintaining the confidentiality of your data, processes and assessments.

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How to simplify checks on received SDSs?

You have received a new SDS. What about now? Is it from a new product or is it a revision? Would you like to check its contents for conformity and compare it with the previous version?

At SDS-FullService we know how important it is to simplify this process for our customers.
That's why we offer two key features that will make your audits even more efficient:

- The Nonconformity Report: a structured document that highlights your observations and any nonconformities noted on each section and subsection of the SDS. This report can be used to facilitate communication with the supplier/manufacturer of the SDS to ensure clear dialogue and quick resolution of any issues.

- The Compare PDF: an incredibly useful tool for quickly checking the differences between a new version of SDS and the one already in the company's archive. With an effective visual comparison, you'll be able to spot the changes you've made, saving valuable time and minimizing evaluation errors.

Rely on SDS-FullService to simplify the management of your SDSs. With our advanced features, you can monitor content compliance and keep up-to-date information useful for Health, Safety and Environmental assessments.

Simplify access to SDS information.

In addition to providing workers with full access to SDSs, it can be useful to get a quick view of key information, especially in an emergency situation.

That is why SDS-FullService makes the Simplified SDS available to its customers.

A set of information selected according to your specifications can be reported in a standard normalized format, in which each piece of data is always visible in the same location to ensure quick reading and understanding.

The Simplified SDS is in addition to and does not replace the received SDS, which remains the official document reporting all the data required by the regulations.

Simplify access to information by promoting a safe and aware work environment!

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Your Reports with SDS data available in one click

In the case of internal or third-party audits, it is useful to be able to quickly generate reports based on the contents of SDSs. Filtered according to appropriately defined search criteria.

In order to do this, SDS data must have been digitalized and stored in a specialized database.

With SDS-FullService you can get the digitalization of your SDSs automatically, integrate it with other business data, and apply the necessary filters to generate reports that contain, in an organized way, the information of interest to you.

But won't it be in SVHC?

But won't it be banned by California Proposition 65?

How many times have you, too, asked yourself these questions without being able to provide answers quickly?

Watchlist Monitor from SDS-FullService allows you to immediately check whether you are using or purchasing a substance (or component of a mixture) on the banned or restricted substance lists that are managed by the solution.
Allows you to extract data and reports for inspection visits, internal audits, and for appropriate corrective action.
Automatic updates to the lists included in the Watchlist Monitor will also alert you to any changes that have occurred that impact your chemical inventory.

Automating the delivery of SDSs

The results of our survey showed that companies often do not receive SDS revisions and that, in some cases, they also do not receive SDS revisions at all Safety Data Sheets.

Standard delivery of any SDS is a risky and complex process if it is not automated. A decision must first be made as to whether or not the SDS is to be provided, and then it is essential that it arrives in the hands of the recipient in a timely manner and that its receipt can be verified. 

In addition, Article 31.9 of REACH requires the transmission of updated SDSs (versions due to new regulations or revisions affecting the hazardousness of substances or mixtures) to all recipients who have received products in the past 12 months.

At SDS-FullService, we offer a solution for compliant distribution of SDSs to downstream users, in full compliance with Articles 31 and 36 of REACH and applying the recommendations of CEFIC as well as major industry associations such as, for example, Confindustria.

The delivery in accordance with SDSs

A complex task, but one that can be automated

digitalization Automatic SDSs: a cutting-edge technology

The digitalization of chemical data is the lever to meet the challenges of Sustainability, Health, Safety and Environment.

SDSs are used to assess Chemical Risk, to determine Sustainability Indices, to check compliance with current Health, Safety and Environmental regulations , and to confirm to customers compliance with their Specifications regarding proscribed chemicals.

With SDS-FullService, it is possible to digitalize the data automatically through a service assisted by a technology-unique to extract data from SDSs.

The most complex operations become simple with us!

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Health and Safety

Share health and safety information by facilitating access to SDSs for your workers, as per the Occupational Health and Safety Consolidation Act (D. Lgs. 81/2008) and REACH Reg.

- Have a reliable tool to simplify access to information of chemicals in use

- Share correct and up-to-date SDS information with all departments and authorized users

- Automatically generates simplified SDSs for workers, making it easy to consult data useful for prevention and protection

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The most common problems in SDS management

 

In recent years, we have been able to see some difficulties encountered by companies in managing SDSs.

01

Failure to submit

Failure of suppliers to submit SDSs and their revisions

02

Different versions

Presence of different versions of SDS among company locations and departments

03

Transcription errors

Manual transcription errors in data contained in SDSs.

04

Poor readability

Poor readability of the SDS by workers

05

SDS Reception

Unorganized reception of SDSs

 

Have you also found yourself having to deal with these and other SDS issues?

Every Software Solutions has developed Tools and Services to help you solve them

Steps in the SDS management process.

Managing SDSs is a complex task.
There are process steps to be followed and activities to be put in place.

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Reorganizing SDSs.

How to reorganize your SDSs if the volume of documents has become unmanageable?

5 Steps to Reorganize SDSs.

Has managing the volume of SDS received become a problem?

01

digitalize all SDSs present

Indexing SDSs and cataloging them with some key indexes, identifying the document.

02

Census SDSs.

By identifying duplicate SDSs and the most recent revisions. By counting SDSs by manufacturer and calculating the age index. By verifying language.

03

Doing SDS cleanup

Doing a cleaning of all duplicate or obsolete SDSs.

04

Update SDSs

By searching for missing SDSs and new versions of obsolete ones. Replacing SDSs in the wrong language.

05

Making available

the complete and up-to-date SDS archive

SDS-FullService

Every Software Solutions has developed a range of services with which it helps companies manage the SDSs they receive to take full advantage of their full potential

Why index SDSs

Why is it important to index the information contained in the SDSs received?

4 reasons to index SDSs

Accessing SDS data is a necessity

01

Perform effective searches among SDSs

02

Quickly analyze content

03

Cross-reference and evaluate your data

with the Watch Lists of your interest

04

Simplify

the process of checking your SDSs

Looking for a system to index your SDSs?

Every Software Solutions has developed an innovative system to index your SDSs AUTOMATICALLY

We design Sustainability, Health and Safety together 

We help you provide efficient answers to:
Compliance - Centralize and catalog Safety Data Sheets (SDS) in your organization, quickly check their update status and validate their compliance
Health and Safety - Share health and safety information by facilitating access to SDSs for your workers, as per the Consolidated Occupational Health and Safety Act (Legislative Decree 81/2008) and REACH Reg.
Hazardous Subst ances - Dramatically simplify the control of banned or restricted substances in accordance with the regulations, needs and trends of the industries in which you operate
Sustainability - Avoid or reduce the use of chemicals harmful to human health and the environment: a key step toward sustainability

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ChemParser digitalizes SDSs in the U.S. to analyze their accuracy

We are proud to report that ChemParser, the Solution for digitalization of SDSs produced by our investee ChemParser, was used as part of a recent U.S. study aimed at verifying the accuracy of hazard information contained in Safety Data Sheets circulating among companies.
The study, which looked at several hundred SDSs issued by various manufacturers in different countries, was carried out and published by Bluegreen Alliance (an organization working for the defense of workers and the environment) and Clearya (a producer of Mobile Apps and Browser-Extensions that inform consumers about the toxicity of products they intend to purchase).
This study appears to be, to date, the analysis on the accuracy of hazard classifications for which the largest number of SDSs have been processed.
This was made possible by the speed and reliability of the process of digitalization of SDSs carried out by ChemParser, which is the service by which we have already digitalized tens of thousands of SDSs on behalf of our clients as part of our SDS-FullService Solutions.

The study is freely downloadable here.

Indexing / digitalization Automatic Safety Data Sheets (SDS) with SDS-Fullservice from Every SWS

Our team is here to help you manage SDSs and keep track of hazardous substances!