Centralized SDS repository and manager

SDS archive and inventory of hazardous substances

The software to keep track of chemicals

SDS-Drive is the cloud-based module of SDS-FullService dedicated to the storage and management of Safety Data Sheets.

The information contained in the SDSs is indexed and made searchable, transforming the archive into a structured chemical inventory of substances and mixtures.
This allows you to perform checks, apply monitoring lists, and generate reports. The chemical inventory can be organized and consulted by site, product line, and department, with the option of associating SDSs with operational contexts (e.g., areas of use or tasks).

An organized and manageable digitalized system that has been supporting companies in all sectors in complying with regulations and ensuring a safe and sustainable working environment.

A specialized system: simple, effective, and reliable.

WHAT YOU CAN DO WITH SDS-DRIVE

• Centralized management of SDSs in a single archive where you can receive and manage documents for the entire company

• Immediate access to vital information on hazardous substances and mixtures

• SDS always up to date and available to all workers

• Reporting substances contained in control lists and continuous monitoring

• Guided path and tracking of SDSs in the company with simplified controls

• Communication and collaboration with suppliers

• Generation of reports with constantly updated data for customers, auditors, or supervisory authorities

Improved control of internal processes

Workflow: Management of the validation, approval, and distribution processes for received SDSs

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Quickly view the differences between two SDSs: work only where needed!

Advanced Comparison PDF

Full control of the company's hazardous substance database: the WatchList Monitor

Integration of external Databases to monitor your hazardous substances

Within SDS-FullService, it is possible to integrate public lists of substances, such as the main ECHA Databases, and also industry databases, as well as additional lists of substances that the company intends to replace or monitor.

Cross Reference features to improve control

The Cross Reference feature identifies and flags all your chemical products that contain substances included in the integrated lists (one or more) that are of interest to you.

Regularly, the Cross Reference Report feature informs managers by sending reports with alerts on the changes that have occurred, namely :

• • • if a substance (or component of a mixture) in your chemical inventory has recently been included in one of the lists
    • if the entry of a new SDS or its update includes one or more substances present in the lists

This means being able to stay constantly up to date on changes in the hazardous conditions of your products and being able to take timely action on prevention and protection measures.

CMR substance monitor

The system highlights the presence of carcinogenic, mutagenic, and reprotoxic (CMR) substances in SDSs in real time and supports the generation of dedicated notifications and reports.

SDS ranking

SDS-FullService classifies SDSs based on H statements and calculates a hazard index that can be used for comparative assessments of safety, health, and the environment.

Supplier Collaboration: communication with suppliers and manufacturers

A single conversation, tracked and archived within SDS-FullService

How do you keep track of what you ask the supplier about an SDS?

When an SDS is noncompliant, requires a revision, or is missing for a product, the request to the supplier is initiated and remains within SDS-FullService. Every message, every attached document, and every status change remains linked to the relevant SDS and is not scattered across the inboxes of the people who have handled it over time.

What triggers a request to the supplier?

The conversation with the supplier brings together in one place the cases that currently go through separate channels:

• Requests to revise SDSs deemed obsolete
• Requests for the SDS of a new product when it has never been received
• Nonconformities identified in the SDS: Once the nonconformities have been identified, you can generate the report and send it to the supplier along with the original SDS.

How do you demonstrate during an audit that you requested and received an updated SDS?

The REACH Regulation requires suppliers to update and resend the SDS without delay to recipients served in the preceding twelve months (Art. 31.9) and requires companies to retain information and records of communications with their supply chain for at least ten years (Art. 36). The recorded conversation fulfills both requirements: in the event of an inspection, the request sent, the supplier’s response, the date, and the revision received are all available. This is a prerequisite for ensuring that the correct SDS reaches workers, as required by Art. 35 and the Consolidated Law on Occupational Health and Safety (Legislative Decree 81/2008).

Each supplier has access only to their own conversation, and every access is logged

The supplier responds through secure external access verified by email, without the need for an account on the platform.

Both of you can see the status of the documents (requested, delivered, rejected, unavailable) and the conversation history.

Every login and every message is logged with the date and time: this is the same traceability you need for your audit—not just another bureaucratic step.

What you have at the end of the process

The revised version received has been added to the archive of SDSs currently in use at the company, ready for comparison with the previous version and for the internal approval process.

Communication with the supplier is no longer something that needs to be reconstructed after the fact; instead, it becomes part of the management of the SDS lifecycle, from receipt to distribution.

How to Collect Declarations of Conformity from Suppliers

You send the supplier a structured request; the supplier fills it out and attaches the necessary documents, and the data is imported into SDS-FullService already organized.

In addition to SDSs, companies often need to request declarations and other documents from suppliers, such as: REACH compliance, confirmation that no SVHC substances are present, RoHS declarations, certifications, and so on. Collecting these via email means having to chase down suppliers and ending up with responses in different formats that are difficult to compare and store.

With the Collection of Declarations of Conformity:

• Prepare a structured request for the information you need
• send it to suppliers directly from the supplier records in SDS-FullService
• You receive responses as structured data, rather than unstructured free text that is difficult to process

What can you manage from the platform?

• The form, including the fields and instructions for filling it out, even in multiple languages
• Automatic reminders, so you don't have to keep track of who hasn't responded yet
• the collection of responses as structured data and attached documents, associated with each supplier
• the supplier history, which can be reviewed over time and is available in the event of an audit.

The person filling out the form accesses it through a secure channel

The supplier fills out the form using email-verified access, without needing an account on the platform. Each submission is logged with the date and time, and the collected declarations are stored along with the rest of the documentation, in accordance with the applicable retention requirements.

Integration via API / Web Services

SDS-FullService can be both fed data and queried via APIs and Web Services.

This functionality allows integration with other business applications, enabling the automation of processes regarding Safety Data Sheets (SDS), which, by being able to send and receive data in real time, enables improved efficiency and accuracy of SDS management.

For example, with APIs it is possible:

• Automatic insertion of new SDSs into the SDS-FullService database directly from other applications
• the synchronization of SDS data with connected applications, so that all information is always up to date
• querying to retrieve specific information on SDSs, thereby supporting business analysis and decisions in a timely manner

To learn more details regarding the SDS-FullService API, you can access their technical documentation at the following link.