Centralized SDS collector and manager
The solution for HSE, H&S, Sustainability Manager, Reach and Regulatory Manager, R&D Team
Centralized storage, organized management and control of the Safety Data Sheets (SDS) in use in your company
SDS archive and inventory of hazardous substances
The software to keep track of chemicals
SDS-Drive is the cloud-based module of SDS-FullService dedicated to the storage and management of Safety Data Sheets.
The information contained in the SDSs is indexed and made searchable, transforming the archive into a structured chemical inventory of substances and mixtures.
This allows you to perform checks, apply monitoring lists, and generate reports. The chemical inventory can be organized and consulted by site, product line, and department, with the option of associating SDSs with operational contexts (e.g., areas of use or tasks).
A digitalized and manageable digitalized system that has been supporting companies in all sectors in complying with regulations and ensuring a safe and sustainable working environment.
A specialized system: simple, effective, and reliable.
(You must accept "Experience" cookies to view the video properly)
-
-
Centralized management of SDSs in a single archive where you can receive and manage documents for the entire company
-
Immediate access to vital information on hazardous substances and mixtures
-
SDS always up to date and available to all workers
-
Reporting substances contained in control lists and continuous monitoring
-
Guided path and tracking of SDSs in the company with simplified controls
-
Communication and collaboration with suppliers
-
Generation of reports with constantly updated data for customers, auditors, or supervisory authorities
-
Quick overview of the tools available in SDS-Drive
From receiving SDSs to extracting data and monitoring substances
SDS-Drive is modular: the features available depend on the modules activated in your configuration.
SDS-FullService's Safety Data Sheets collector and manager.
Summary of the main features of SDS-Drive
All SDSs in a single repository
Put SDSs in order and find everything you are looking for right away.
Automatic data extraction from SDSs for enhanced analysis
Automatically extract salient information from SDSs to work more smoothly.
Improved control of internal processes
Set up structured processes to have full control over the SDSs received.
View the differences between a new version of an SDS with previous versions.
Effective management of SDS availability in the company
Make Safety Data Sheets available to the users, sites and departments involved.
Control of hazardous substances
Expand the possibilities of analyzing SDS data by cross-referencing them with those from public or private databases.
Supplier Collaboration
Communicates SDS nonconformities with suppliers/manufacturers.
Data Export and Reporting
Exports data in various formats and generates both Interface and Scheduled Reports
API / Web Services
Integration with other enterprise applications via API / Web Services
Do you have any doubts about what SDS-FullService does.
Your SDSs in one place: searchable archive and revision management
With SDS-Drive, the SDS-FullService document collector and manager, you can transform the collection of Safety Data Sheets "scattered PDFs" to a single controlled entry point: each SDS is archived, organized, and made immediately available according to your company's operating logic.
Archiving is based on configurable panels, which you can structure according to progress in the approval workflow, product type, confidentiality levels, and classification criteria. This not only gives you order, but also traceability: you always know where an SDS is in the process and which version is the correct one "in use."
To support revision management, each panel includes an "Obsolete" section, dedicated to versions replaced by new revisions, which is useful for the ten-year retention period required by law. There is also a section for products no longer in use, to distinguish operational archives from historical ones while maintaining consultability and traceability over time.
Flexible SDS receipt: you can manually upload individual PDFs and ZIP files, or set up a direct receipt flow from suppliers authorized to send them independently, while maintaining control and traceability of the process.
Custom fields: you can add extra information, even if not present in the SDS, either manually or automatically via API/Web Services (e.g., company codes, environmental/health/safety assessment notes, or any metadata necessary for your business process).
Each document in SDS-Drive is also indexed and therefore searchable by combining key data and available metadata, for example:
-
-
- Name of manufacturer
- Name of the substance or mixture
- Substance identification codes (EINECS, CAS Number and Index)
- REACH registration number
- Date of revision
- H Phrases (Hazard statements) and P Phrases (cautionary statements)
- Pictograms
- Components of mixtures
- Range % (for mixtures)
- CLP Category Classification
- … and other criteria useful for consultation and control.
-
Enhanced data analysis: automatic SDS extraction and indexing
(You must accept "Experience" cookies to view the video properly)
SDS-FullService is able to associate each document with the information it contains thanks to our technologies of automatic extraction and indexing of the data.
Indexing works by transforming SDS into easily searchable and assessable digital data, making SDS a tool with which to work easily.
Data are not manually uploaded (a very onerous task) but automatically extracted from SDSs thanks to our method of working with ChemParser, a technology specially developed in order to drastically reduce time and errors of manual loading.
We extract data from sections 1, 2, and 3 of the SDS (additional information can be extracted based on specific requests) and integrate it with the data necessary for your management process or, for example, with information useful for the prevention and assessment of chemical risk.
What data is automatically extracted from the Safety Data Sheets (SDS)?
Below is a table of "standard" data extracted by section.
Additional information can be extracted based on specific requests made by client companies.
Section 1
Identification
- Name of the substance or mixture (trade name, mixture name)
- Date of revision
- Language
- Product Type (Substance/Mix)
- Name of manufacturer
- UFI Code
- Relevant and discouraged uses
Section 2
Hazard Identification
- CLP Classification/Category
- Pictograms
- Warning
- H phrases (hazard statements)
- P phrases (cautionary advice)
Section 3
Composition / Component information
- Substance name/designation
- CAS number, EC number, Index, REACH registration number
- CLP Classification/Category
- H phrases (hazard statements)
- Concentration ranges (Range %)
- M factor
- Notes
Improved control of internal processes
Management of validation, approval, and distribution processes for SDSs received via Workflow
The process of managing and distributing SDSs is fundamental to workplace health and safety. To meet the diverse needs of all organizations, the process is customized and guided through workflows.
With SDS-FullService, workflows can be configured to manage the processes of:
-
-
- update
- validation
- approval
- adoption by H&S of establishment
- distribution of SDSs to users
-
(You must accept "Experience" cookies to view the video properly)
Quickly view the differences between two SDSs: work only where needed!
(You must accept "Experience" cookies to view the video properly)
Different actors in the SDS approval workflow mayneed to compare different versions of an SDS in order to quickly find changes that have occurred.
To address this need, SDS-FullService, during the various stages of the SDS management process, provides a feature that makes it easy to compare PDFs of documents.
For example, it may be of interest to see the differences between:
-
-
- document in use and its revision under evaluation
- document in use at the plant and its revision being adopted
- document in use and an earlier version filed under obsolete
- document of a new product that is a replacement for a product in use and that the supplier claims is "virtually the same"
-
In addition to during the SDS approval cycle, this feature can be used any time you need to evaluate the differences between two different versions of an SDS.
Effective management of the availability of Safety Data Sheets (SDS) in the company
Making SDSs available to all users at the various company sites
Making the correct information contained in SDSs available to workers is not only a duty for the person in charge, it is an employer 's obligation enshrined in the National Unified Workplace Health and Safety Standards.
With structured internal distribution processes, SDS-FullService is able to guarantee access to both documents and data within their competence to all relevant users at the various company sites (H&S; R&D; Medical Officer, workers in the department, ...) .
The HSE/H&S maintain full control over the actual documents at each site, both domestic and international, and are able to verify the level of update and the presence of SDSs in the required languages.
(You must accept "Experience" cookies to view the video properly)
Full control of the company's hazardous substance database: the WatchList Monitor
Integration of external Databases to monitor your hazardous substances
Within SDS-FullService, it is possible to integrate public lists of substances, such as the main ECHA Databases, and also industry databases, as well as additional lists of substances that the company intends to replace or monitor.
Cross Reference features to improve control
The Cross Reference feature identifies and flags all your chemical products that contain substances included in the integrated lists (one or more) that are of interest to you.
Regularly, the Cross Reference Report feature informs managers by sending reports with reports on changes that have occurred, namely :
-
-
- if a substance (or component of a mixture) in your chemical inventory has recently been included in one of the lists
- if the entry of a new SDS or its update includes one or more substances present in the lists
-
This means being able to stay constantly up to date on changes in the hazardous conditions of your products and being able to take timely action on prevention and protection measures.
CMR substance monitor
The system highlights the presence of carcinogenic, mutagenic, and reprotoxic (CMR) substances in SDSs in real time and supports the generation of dedicated notifications and reports.
SDS ranking
SDS-FullService classifies SDSs based on H statements and calculates a hazard index that can be used for comparative assessments of safety, health, and the environment.
Main Databases Integrated in SDS-FullService
- Candidate List (SVHC): list of candidate substances for inclusion in authorization.
- Restriction List: list of restricted substances (Annex XVII of REACH).
- Authorization List: list of authorized substances (Annex XIV of the REACH regulation).
- Registered Substances: list of registered substances as per REACH regulation.
- Harmonized List: list of harmonized substances (Annex VI of the CLP Regulation).
- POPs List: list of persistent organic pollutants (Stockholm Convention).
- CLH Intentions: list of substances for which a harmonized classification or reclassification (CLH) has been proposed.
- PBT/vPvB List: list of substances identified as persistent, bioaccumulative and toxic (PBT) or very persistent and very bioaccumulative (vPvB)
- Endocrine Disruptor List: list of substances with potential endocrine disrupting properties.
- CoRAP List: list of substances included in the Community Rolling Action Plan (CoRAP) for evaluation by member states.
California Proposition 65
OEHHA (Office of Environmental Health Hazard Assessment) CA-65: list of natural or synthetic chemicals that are carcinogenic, mutagenic, or reprotoxic
Zero Discharge of Hazardous Chemicals
ZDHC MRSL: list of restricted substances in the textile, tanning and footwear industry
OTHER DATABASES
- Drug precursor: list of drug precursors (European Commission Regulation No. 2023/196).
- Chemical Weapons Precursors: list of chemical weapons precursors as per EU Regulation 218/1544
Tools for collaboration, integration, and reporting
Features for working with suppliers, integrating data via API, and generating reports.
Supplier Collaboration: communication with suppliers and manufacturers
SDS-FullService also enables more effective management of communication with suppliers/manufacturers
This feature, called Supplier Collaboration, gives the ability to send an email to the supplier/manufacturer whenever an SDS nonconformance is found.
The process supports you in the following activities:
Validation & Approval
Select the nonconformities to be reported from those coded in your custom Nonconformities table.
Non-compliance reports
The system composes a report on customizable layout, ready to send to the vendor directly from the platform, without risking losing it among emails.
Supplier Collaboration
The supplier receives a notification with the report and reference to the original SDS, while you can track intake, response, and closure.
Result:
Afast, collaborative and tracked process ready to show in case of inspection or need.
Data Export and Reporting
SDS-FullService provides specific functionality for data export and report generation.
Exports can be done in various formats, such as Excel, CSV, XML, JSON.
Reports can also be obtained in various formats, such as Excel, Word, and PDF.
Selection of documents to be processed can be done via interface, choosing individual documents, or applying search parameters, including multiple ones.
In addition to being accessible via the interface, reports can also be scheduled and automatically sent to the relevant recipients.
Some reports, those most frequently requested by our clients, are already available in a standardized format. For additional needs, "custom" reports can be produced.
Integration via API / Web Services
SDS-FullService offers the ability to be both powered and queried via API/Web Services.
This functionality allows integration with other business applications, enabling the automation of processes regarding Safety Data Sheets (SDS), which, by being able to send and receive data in real time, enables improved efficiency and accuracy of SDS management.
For example, with APIs it is possible:
- Automatic insertion of new SDSs into the SDS-FullService database directly from other applications
- the synchronization of SDS data with connected applications, so that all information is always up to date
- querying to retrieve specific information on SDSs, thereby supporting business analysis and decisions in a timely manner
To learn more details regarding the SDS-FullService API, you can access their technical documentation at the following link.
Benefits of SDS-FullService Cloud Solutions.
24/7 Availability
Available 24 hrs a day, 7 days a week. Access information when you need it, wherever you are.
A scalable and rapidly deployable solution
Available in different configurations suitable for all companies, including with SSO (Single-Sign-On) to automatically provide and revoke access to employees.
Ease of use
Use the service immediately, without training activities.
Rapid return on investment
Reduce time-consuming manual tasks and automate SDS management.
Tutorial & Interface
Multilingual interface. Tutorials with videos illustrating the operation of the service.
Low cost of ownership
With no software to install or maintain, with immediate access to new implementations and features.
Our team is here to help you manage SDSs and keep track of hazardous substances!
SDS-FullService for the management of Safety Data Sheets (SDS)
Overview of SDS-FullService Solutions and Services
Indexing of SDSs
Automatic extraction and digitalization of information from Safety Data Sheets (SDS)
Centralized SDS collector and manager
Centralized and up-to-date binder of your Safety Data Sheets (SDS): the whole company can access and manage chemical data
Ongoing monitoring of MRSLs
Continuous monitoring of your hazardous substances with cross-checking against MRSLs of interest to you and automatic notifications of changes that have occurred
Access to SDSs for all users
Access to SDSs for all workers and authorized users
Automatic delivery of SDSs
Automatic and secure delivery of SDSs to customers and all product recipients, complies with REACH reg. and CEFIC, FECC and DUCC recommendations
Searching for and uploading SDSs
We retrieve missing SDSs or necessary updates by contacting the supplier
Start up services
we digitalize, we survey and catalog the SDSs present in the company, eliminating duplicates, unnecessary and obsolete ones, as well as searching for missing SDSs and new versions
Professional Services
The services of our Chemical Regulatory Partners: a team of REACH, CLP, environmental regulations, health and safety experts