Automatic delivery of SDSs

For REACH & Regulatory Manager

The Cloud Solution that enables secure and compliant distribution of Safety Data Sheets (SDS) to customers and all product recipients

The standardized distribution of SDSs to downstream users.

How to meet compliance with REACH and CLP regulations

SDS-Delivery is the Cloud module of SDS-FullService dedicated to the timely delivery of Safety Data Sheets to product recipients.

In full compliance with Articles 31 and 36 of REACH and applying the recommendations of CEFIC as well as leading industry associations such as, Confindustria.

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Connects to any ERP

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The Monitor of mailings and receptions is centralized

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It has various transmission channels to the recipient

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Provides and records the Receipt Acknowledgement

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Retains data for 10 years

For the REACH Manager.

SDS-Delivery: the SDS-FullService module for automated SDS delivery.

The delivery, with confirmation of receipt, of each SDS to each recipient of the product

Automatic and secure delivery of SDSs to your product recipients whenever required by the REACH and CLP Regulations.

The solution that simplifies the task of delivery and allows you to verify that each of your SDSs has been received and taken care of.

Retains all information and accompanying documents, including acknowledgement of receipt, for ten years.

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The Delivery of the Safety Data Sheets to Downstream Users

SDS-Delivery performs delivery of SDS to downstream users - SDS-Fullservice

The service is dedicated to the REACH Manager and the corporate resources who are responsible for delivering Safety Data Sheets to product recipients.
The compliant delivery of each SDS is both a delicate and complex task.

Delicate because it is essential that the Safety Data Sheet reaches the hands of the recipient in a timely manner and that its receipt can be verified.

Complex because to carry it out is necessary:

First decide whether or not it should be provided
Then transmit it and make sure the recipient actually received it

See the success story of Manica

Which SDSs must be delivered according to REACH rules?

The Safety Data Sheets must be delivered to recipients according to precise rules.
These rules are intended to speed up the transmission of information on substances and mixtures to downstream users as much as possible.

SDS-FullService determines which SDSs to deliver to which recipients in complete autonomy, with service independent of the user's ERP.

Simply provide SDS-Delivery with the shipping information or documents that the company issues (e.g., transport document, order confirmations or PDF bids).

The scanned documents are processed by the system that identifies and extracts basic information about the recipient, destination site and products, to which Match the corresponding Safety Data Sheets, in the language defined for the destination country or in several languages if expressly requested by the recipient.

The service not only captures transport documents but is also capable of handling other document types. As a result, if you want to anticipate the delivery of one or more SDSs, you only need to provide SDS-Delivery also with those documents that precede transport document, such as tenders, order confirmations or delivery orders to logisticians.

Capture transport document and product matching - SDS from SDS-FullService

The Distribution of Reviews

Art. 31.9 of Reg. REACH requires the submission of Safety Data Sheets updated (new versions concerning the hazardousness of substances or mixtures) to all recipients who have received the products in the last 12 months.

SDS-FullService performs this service completely independently. When the Manager uploads the new version of an SDS, if he has indicated that it is to be transmitted, the system:

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Identifies interested recipients

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Prepare notification emails

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Transmits SDSs

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Checks its reception

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Record submissions

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Registers receipt feedbacks

The distribution of other documents

SDS-FullService also allows other documents to be sent, such as:

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Exhibition Scenarios

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Ministerial Labels

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Product Revocations

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Fact Sheets

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Certificates or other communications

Centralized Monitor

The Centralized Monitor keeps track of both deliveries in progress and those already made.

This means that with one interface, you can know the status of all transmissions, to any recipient, whatever channel they are using.

The service also providesautomatic issuance of reminders, for all those documents whose delivery has not yet been found.

SDS-FullService, in full compliance with the standards and recommendations of the European Agencies, uses only channels for the distribution of Safety Data Sheets that track their receipt, so it is able to provide proof of delivery to the recipient(proof of delivery).

SDS-Delivery - the delivery of Safety Data Sheets - SDS-FullService

Why is it necessary to track reception?

Providing the SDS to downstream users is a regulated task and a complex fulfillment. The REACH reg. indicates that the SDS shall be provided ("shall be provided"). ECHA clarifies that the phrase should be interpreted as a task to be fulfilled:

"A positive duty on the supplier to actually deliver the SDS."

In turn, CEFIC, DUCC and FECC recommend:

"For enforcement and liability purposes companies should keep track of the provision of the SDS"

"It is recommended to have a process of active follow-up for bouncing e-mails."

Reception Feedback

Acknowledgement of successful delivery of SDS - SDS-Delivery | SDS-Fullservice

Example of a receipt of successful delivery of an SDS via PEC.

In the case of Fax and PEC, receipts acquired from the providers performing the Delivery (Retarus for FAX and InfoCert for PEC) are archived.

In other cases, the details of the conversation that occurs between the two Servers are recorded, during the download of Safety Data Sheet.

Find out why sending SDSs with an email is not enough

10 years of Conservation

With SDS-FullService, all operations performed to deliver the Safety Data Sheet to the Recipient, including acknowledgement of receipt, are archived for 10 years.

According toArticle 36 of REACH, "each manufacturer, importer, downstream user and distributor shall gather all the information necessary to fulfill the obligations of the regulation and shall ensure its availability for a period of at least 10 years after it last manufactured, imported, supplied or used the substance or mixture."

Benefits of SDS-FullService Cloud Solutions.

Available 24 hrs a day, 7 days a week - SDS-FullService Solutions

24/7 Availability

Available 24 hrs a day, 7 days a week. Access information when you need it, wherever you are.

Scalable and Flexible System - SDS-FullService Solutions

A scalable and rapidly deployable solution

Available in different configurations suitable for all companies, including with SSO to automatically provide and revoke access to employees.

Ease of use

Use the service immediately, without training activities.

Rapid return on investment

Reduce time-consuming manual tasks and automate SDS management.

Multilingual Interface- SDS-FullService Solutions

Tutorial & Interface

Multilingual interface, Tutorial with movies illustrating the operation of the service.

Cloud solution with no software to install or maintain - SDS-FullService Solutions

Low cost of ownership

With no software to install or maintain, with immediate access to new implementations and features.

SDS-FullService for the management of Safety Data Sheets (SDS)

With SDS-FullService you automatically extract data from SDSs - SDS-FullService

Indexing of SDSs

Automatic extraction and digitalization of information from Safety Data Sheets (SDS)

The Cloud Software to Manage Safety Data Sheets (SDS): SDS-FullService from Every SWS

Centralized SDS collector and manager

Centralized and up-to-date binder of your Safety Data Sheets (SDS): the whole company can access and manage chemical data

MRSL Watchlist monitor by SDS-FullService integrate ECHA lists to keep tabs on hazardous substances

Ongoing monitoring of MRSLs

Continuous monitoring of your hazardous substances with cross-checking against MRSLs of interest to you and automatic notifications of changes that have occurred

The Safety Data Sheets viewer of SDS-FullService Every SWS

Access to SDSs for all users

Access to SDSs for all workers and authorized users