Automatic delivery of SDSs
For REACH & Regulatory Manager
The Cloud Solution that enables secure and compliant distribution of Safety Data Sheets (SDS) to customers and all product recipients
The standardized distribution of SDSs to downstream users.
How to meet compliance with REACH and CLP regulations
SDS-Delivery is the Cloud module of SDS-FullService dedicated to the timely and tracked delivery of Safety Data Sheets (SDS) to customers and all product recipients.
In full compliance with Articles 31 and 36 of REACH and applying the recommendations of CEFIC as well as leading industry associations such as, Confindustria.
Connects to any ERP
The Monitor of mailings and receptions is centralized
It has various transmission channels to the recipient
Provides and records the Receipt Acknowledgement
Retains data for 10 years
SDS-Delivery: the SDS-FullService module for automated SDS delivery.
The delivery, with confirmation of receipt, of each SDS to each recipient of the product
Automatic and secure delivery of SDSs to your product recipients whenever required by the REACH and CLP Regulations.
SDS-Delivery simplifies the task of delivery and allows you to verify that each of your SDSs has been received and taken care of.
Retains all information and accompanying documents, including acknowledgement of receipt, for ten years.
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The Delivery of the Safety Data Sheets to Downstream Users
The service is dedicated to the REACH Manager and the corporate resources who are responsible for delivering Safety Data Sheets to product recipients.
The compliant delivery of each SDS is both a delicate and complex task.
Delicate because it is essential that the Safety Data Sheet reaches the hands of the recipient in a timely manner and that its receipt can be verified.
Complex because to carry it out is necessary:
- First decide whether or not it should be provided
- Then transmit it and make sure the recipient actually received it
SDS-Delivery automates this process, applying REACH rules and industry association recommendations.
Which SDSs must be delivered according to REACH rules?
The Safety Data Sheets must be delivered to recipients according to precise rules.
These rules are intended to speed up the transmission of information on substances and mixtures to downstream users as much as possible.
SDS-FullService determines which SDSs to deliver to which recipients in complete autonomy, with service independent of the user's ERP.
Simply provide SDS-Delivery with the shipping information or documents that the company issues (e.g., transport document, order confirmations or PDF bids).
The scanned documents are processed by the system that identifies and extracts basic information about the recipient, destination site and products, to which Match the corresponding Safety Data Sheets, in the language defined for the destination country or in several languages if expressly requested by the recipient.
In this way, SDS-Delivery minimizes manual errors and helps maintain compliance with REACH requirements on SDS-delivery.
The service not only captures transport documents but is also capable of handling other document types. As a result, if you want to anticipate the delivery of one or more SDSs, you only need to provide SDS-Delivery also with those documents that precede transport document, such as tenders, order confirmations or delivery orders to logisticians.
The Distribution of Reviews
Art. 31.9 of Reg. REACH requires the submission of Safety Data Sheets updated (new versions concerning the hazardousness of substances or mixtures) to all recipients who have received the products in the last 12 months.
The SDS-Delivery module of SDS-FullService performs this service independently.
When the Manager uploads the new version of an SDS, if he has indicated that it is to be transmitted, SDS-Delivery:
Identifies interested recipients
Prepare notification emails
Transmits SDSs
Checks its reception
Record submissions
Registers receipt feedbacks
The distribution of other documents
SDS-Delivery not only handles SDS, the same distribution and tracking flow can be applied to other documents such as, for example:
Exhibition Scenarios
Ministerial Labels
Product Revocations
Fact Sheets
Certificates or other communications
Centralized Monitor
SDS-Delivery's centralized Monitor keeps track of both deliveries in progress and those already made.
This means that with one interface, you can know the status of all transmissions, to any recipient, whatever channel they are using.
The service also providesautomatic issuance of reminders, for all those documents whose delivery has not yet been found.
SDS-FullService, in full compliance with the standards and recommendations of the European Agencies, uses only channels for the distribution of Safety Data Sheets that track their receipt, so it is able to provide proof of delivery to the recipient(proof of delivery).
Why is it necessary to track reception?
Providing the SDS to downstream users is a regulated task and a complex fulfillment. The REACH reg. indicates that the SDS shall be provided ("shall be provided"). ECHA clarifies that the phrase should be interpreted as a task to be fulfilled:
"A positive duty on the supplier to actually deliver the SDS."
In turn, CEFIC, DUCC and FECC recommend:
"For enforcement and liability purposes companies should keep track of the provision of the SDS"
"It is recommended to have a process of active follow-up for bouncing e-mails."
Reception Feedback
Example of a receipt of successful delivery of an SDS via PEC.
In the case of Fax and PEC, SDS-Delivery stores the receipts acquired from the providers performing the Delivery (Retarus for FAX and InfoCert for PEC).
In other cases SDS-Delivery records the details of the conversation that occurs between the two Servers, during the download of the Safety Data Sheet.
10 years of Conservation
With SDS-Delivery from SDS-FullService, all operations performed to deliver the Safety Data Sheet to the Recipient , including acknowledgement of receipt, are archived for 10 years.
According toArticle 36 of REACH, "each manufacturer, importer, downstream user and distributor shall gather all the information necessary to fulfill the obligations of the regulation and shall ensure its availability for a period of at least 10 years after it last manufactured, imported, supplied or used the substance or mixture."
Benefits of SDS-FullService Cloud Solutions.
24/7 Availability
Available 24 hrs a day, 7 days a week. Access information when you need it, wherever you are.
A scalable and rapidly deployable solution
Available in different configurations suitable for all companies, including with SSO (Single-Sign-On) to automatically provide and revoke access to employees.
Ease of use
Use the service immediately, without training activities.
Rapid return on investment
Reduce time-consuming manual tasks and automate SDS management.
Tutorial & Interface
Multilingual interface. Tutorials with videos illustrating the operation of the service.
Low cost of ownership
With no software to install or maintain, with immediate access to new implementations and features.
Read more
Download the SDS-Delivery Compliance Analysis and Assessment (SDS-FullService module), formerly known as Share/SDS Delivery, with regulatory requirements regarding transmission and delivery of Safety Data Sheets.
(Available only in Italian)
Download the CEFIC's recommendations regarding the distribution of SDSs.
(Available in English only)
Download the first considerations of Confindustria regarding the implementation of REACH with reference to controls.
(Available only in Italian)
Our team is here to help you manage SDSs and keep track of hazardous substances!
SDS-FullService for the management of Safety Data Sheets (SDS)
Overview of SDS-FullService Solutions and Services
Indexing of SDSs
Automatic extraction and digitalization of information from Safety Data Sheets (SDS)
Centralized SDS collector and manager
Centralized and up-to-date binder of your Safety Data Sheets (SDS): the whole company can access and manage chemical data
Ongoing monitoring of MRSLs
Continuous monitoring of your hazardous substances with cross-checking against MRSLs of interest to you and automatic notifications of changes that have occurred
Access to SDSs for all users
Access to SDSs for all workers and authorized users
Automatic delivery of SDSs
Automatic and secure delivery of SDSs to customers and all product recipients, complies with REACH reg. and CEFIC, FECC and DUCC recommendations
Searching for and uploading SDSs
We retrieve missing SDSs or necessary updates by contacting the supplier
Start up services
we digitalize, we survey and catalog the SDSs present in the company, eliminating duplicates, unnecessary and obsolete ones, as well as searching for missing SDSs and new versions
Professional Services
The services of our Chemical Regulatory Partners: a team of REACH, CLP, environmental regulations, health and safety experts