Management of Safety Data Sheets (SDS)
The 360-degree offering for companies that want to operate in compliance with regulations and produce safely and sustainably
For over 15 years, we have been implementing Safety Data Sheets management solutions Safety Data Sheets some of the largest Italian and international companies
The solutions, which are available in the cloud, are designed, developed and delivered according to a certified Information Security Management System ISO27001.
Hazardous Substance Management Solutions and Services
For H&S, HSE, R&D Team, Regulatory and Sustainability Manager.
The entire chemical supply chain, from the supplier to the industrial or professional user of chemicals, is operating in a complex and ever-changing regulatory environment.
SDS-FullService provides an overview of digital technologies, solutions and services prepared by Every Software Solutions to support Regulatory Managers, Health, Safety, Environment, Sustainability Managers and R&D Teams by simplifying and speeding up every step in the process of managing Safety Data Sheets and risks associated with the use of hazardous chemicals.
SDS-FullService provides concrete and timely answers to regulatory requirements and operational activities for the proper management of chemicals and their mixtures, whether they are produced, purchased, or sold.
SDS-FULLSERVICE
At the core of SDS-FullService is a cloud-delivered solution to ensure scalability, security and rapid deployment, which includes:
Extraction and digitalization of data from SDS PDFs to make them processable
Management of SDSs received from suppliers and a digital archive of substance and mixture data, available company-wide
Configurable and fully traceable approval workflow
Supplier Collaboration: Tracked Communication with Suppliers and Manufacturers
Ongoing monitoring of the hazardous substances present in your organization
Access to SDSs for all workers and authorized users
Automatic and secure delivery of Safety Data Sheets to customers and all product recipients
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Satisfied customers with SDS-FullService
Simplification and Speedup
%
Duplicate SDSs Removed (Average)
On average, we eliminate ~30% of duplicate SDSs, reducing the number of documents to manage.
%
Reduction in the Obsolescence Index (Historicization of Obsolete SDSs)
Obsolete versions are set aside and made available for traceability, improving the updating of the archive and reducing the SDS obsolescence rate by ∼50%.
%
Reducing the Time Required to digitalization
Automatically extracting data from PDFs and indexing it reduces processing time by ∼90%.
%
Reduced Time Required to Identify Hazardous Substances
Automatic detection of substances on the monitored lists reduces processing time by ∼80%.
SDS-FullService for the management of Safety Data Sheets (SDS)
Overview of Solutions and Services
Indexing of SDSs
Automatic extraction and digitalization of information from Safety Data Sheets (SDS)
Centralized SDS collector and manager
A centralized, up-to-date repository for your Safety Data Sheets SDS): the entire company can access and manage chemical data
Ongoing monitoring of MRSLs
Continuous monitoring of your hazardous substances with cross-checking against MRSLs of interest to you and automatic notifications of changes that have occurred
Access to SDSs for all users
Access to SDSs for all workers and authorized users
Automatic delivery of SDSs
Automatic and secure delivery of SDSs to customers and all product recipients, complies with REACH reg. and CEFIC, FECC and DUCC recommendations
Searching for and uploading SDSs
Features and services to retrieve missing SDSs or necessary updates by contacting the supplier via traceable communications
Start up services
we digitalize, we survey and catalog the SDSs present in the company, eliminating duplicates, unnecessary and obsolete ones, as well as searching for missing SDSs and new versions
Professional Services
The services of our Chemical Regulatory Partners: a team of experts in REACH, CLP, health and safety, and environmental regulations
The process of managing Safety Data Sheets
Flexible, scalable and rapidly deployable Solutions and Services
Start-up Phase
1
Census and Initial Loading of SDSs.
Basic indexing
2
SDS Assessment
Cataloging & Assessment
3
Cleaning duplicate or obsolete SDSs
Cleaning
4
Searching for missing SDSs and new versions
Searching & Loading
5
digitalization completion and archiving of SDSs
Indexing
Recurring activities
1
Reception and digitalization new SDSs
2
Validation, approval, distribution managed by Workflow
3
Simplified access to SDSs for all professional users, internal and external
4
Continuous monitoring between substances present and lists (MRSL)
5
Tracked Collaboration with Suppliers
Benefits of SDS-FullService Cloud Solutions.
24/7 Availability
Available 24 hrs a day, 7 days a week. Access information when you need it, wherever you are.
Ease of use
Use the service immediately, without training activities.
Tutorial & Interface
Multilingual interface. Tutorials with videos illustrating the operation of the service.
A scalable and rapidly deployable solution
Available in different configurations suitable for all companies, including with SSO (Single-Sign-On) to automatically provide and revoke access to employees.
Rapid return on investment
Reduce time-consuming manual tasks and automate SDS management.
Low cost of ownership
With no software to install or maintain, with immediate access to new implementations and features.
Testimonials from our customers and awards
Success stories
Stefano – Plant Manager, Edoardo Miroglio
"Thanks to SDS-FullService, we now quickly and accurately manage the presence of hazardous chemicals. This not only improves the safety and sustainability of our production, but also strengthens our overall commitment to environmental and social responsibility."
Renato Rosà – HSEQ and Regulatory Manager, Manica
"The goal fully achieved by Manica was to overhaul the entire process of distributing Safety Data Sheets to customers in a short time, saving the time of the people involved and costs, while increasing the safety of the process and ensuring compliance with Italian and international regulations."
Marco Bestetti – Environmental and H&S Coordinator, Holcim
"Every SWS stood out for its ability to listen, its willingness to dialogue with technical and non-technical figures, and the speed with which we were able to integrate the solution."
SDS-FullService wins the "Sustainability" Award at the Digital360 Awards 2024
Let's take a look at how to manage your SDSs
We'll show you SDS-FullService in action with your actual documents
Quality and Experience at your service
ISO 27001 Certification
Every Software Solutions has defined and implemented an Information Security Management System (ISMS) consisting of principles, rules, requirements, methodologies, controls and security measures.
The solutions, available in the Cloud, are designed, developed and delivered according to that System (SGSI) certified ISO/IEC 27001:2022 - UNI CEI EN ISO/IEC 27001:2024.
Every Software Solutions has defined and implemented an Information Security Management System (ISMS) consisting of principles, rules, requirements, methodologies, controls and security measures.
The solutions, available in the Cloud, are designed, developed and delivered according to that System (SGSI) certified ISO/IEC 27001:2022 - UNI CEI EN ISO/IEC 27001:2024.
Information security policy - summary
EverySWS is committed to protecting information against all threats (internal, external, deliberate or accidental) and during every stage of the processes carried out by the Organization. Commitment to the pursuit of Information Security objectives is achieved by implementing the Information Security Management System in accordance with the requirements of the ISO/IEC 27001:2022 Standard, integrating a process of continuous improvement of the Management System.
In this regard, management is committed to:
- Ensure that the Information Security Policy and Information Security objectives are established and compatible with the strategic direction of the Organization;
- Ensure the integration of Information Security Management System requirements into the Organization's processes;
- Ensure that the necessary resources for the Information Security Management System are available;
- Communicate the importance of effective management of Information Security and compliance with Information Security Management System requirements;
- Ensure that the Information Security Management System achieves its intended results;
- Direct and support people to contribute to the effectiveness of the Information Security Management System;
- Promote continuous improvement.
With the implementation of the ISO/IEC 27001 Standard, EverySWS aims to:
- Protect information against any unauthorized access while maintaining its confidentiality;
- Ensure that information is available when needed;
- Maintaining the integrity of information;
- Meet legislative and regulatory requirements.
To ensure the achievement of these goals, EverySWS identifies risks that may affect these goals, taking into account the context in which it operates and the needs and expectations of stakeholders, as well as relevant legal, regulatory and contractual requirements.
Management ensures the dissemination and enforcement within the Organization of this Policy through:
- Ongoing training of employees;
- periodic review (at least annually and if changes are detected within the Organization or in the context in which it operates) of the Management System and the Policy itself in order to ascertain its suitability, adequacy and effectiveness;
- A constant and extensive process aimed at planning, scheduling and conducting internal audits;
- periodic analysis of the activities actually carried out, in order to identify all potential risks and implement appropriate protective measures for the purpose of ensuring Information Security.
We design Sustainability, Health and Safety together
Areas of Value
Compliance
Centralize and catalog Safety Data Sheets (SDS) in your organization, quickly verify the update status and validate their compliance
Compliance with SDS-FullService:
- Catalogs and verifies the presence of required SDSs in the company and their updated status
- Collaborate effectively with your suppliers to receive updated versions
- Assesses the accuracy and compliance of SDSs and Exposure Scenarios with our team of experts
- Automatically generate your Chemical Inventory
- Simplifies chemical risk assessment
Health and Safety with SDS-FullService:
- Have a reliable tool to access information of chemicals in use
- Share correct and up-to-date SDS information with all departments and authorized users
- Facilitates access to SDSs for workers, emergency services, and transportation services
- Automatically generates Simplified Sheets with key information for risk prevention
Hazardous substances
Dramatically simplifies the control of banned or restricted substances in accordance with the regulations, needs, and trends of the industries in which it operates
Hazardous Substances with SDS-FullService:
- Gain control of banned or restricted hazardous substances and mixtures in your products
- Quickly assess the impact of regulatory or industry changes that affect you
- Create Watch Lists of critical or undesirable ingredients to proactively respond to your customers' needs
Sustainability
Avoid or reduce the use of chemicals harmful to human health and the environment-a key step toward sustainability
Sustainability with SDS-FullService:
- Achieve full control of banned or unwanted substances through integrated lists (ECHA and MRSL) in our solutions
- Create personal lists of substances you wish to keep under observation (Watch List and Company List)
- Use algorithms to rank your chemicals according to their hazardousness and impact on the environment
- Extract data useful for creating Sustainability Reports
Why and how to tackle digital transformation in SDS management
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digitalization of data and processes has become essential for companies in every industry. When dealing with hazardous chemicals, the management of Safety Data Sheets (SDS) becomes a crucial element for the worker safety, the regulatory compliance and the protection of the environment..